Digitization of archives is the process by which physical or manual records such as text, images, video and audio are converted into digital forms. This is important when projects need to be guided by established bases and the implementing agency needs to seek out data on a large scale.
Benefits of Digitizing Archives
Digitizing archives provides the following benefits:
- Long-term document preservation
- Store documents in an orderly and scientific manner
- Easy and customizable access to information
- Easily disseminate information via images, documents, CD-ROMs, internet, local and peripheral networks.
Steps to digitize archives
- Identify customer needs and intended use of digitized records.
- Capture the customer’s digitized goals with requirements specifications, system analysis, planning, and system design for the product.
- Build a pilot model to test against a customer’s project. Then present the project demo to the client. When approved by the client, plot and develop a data source graph. Source documents may include printed samples, images, audio and video scanned documents to the required specification.
- Check the accuracy of scanned documents manually. They are scanned using special Optical Character Recognition (OCR) software. The output is manually checked by assigned experts before being converted to the desired format (ASCII, HTML, PDF, MS-Word).
- Digitized data is integrated into an easily accessible form by combining indexes and a table of contents. They are currently created on CD-ROM or other suitable media depending on the intended use of the data.
- Accuracy is achieved checked through dual system. Any discrepancies that appear are rejected and backtesting is performed.
BPO.MP is confident to be a company specializing in providing solutions to Digitize archives with the support of high quality MP.SmartRead and MP.DMS software in Da Nang.
MPBPO.COM.VN
With a team of professional, skillful and experienced staff, BPO.MP Co., Ltd is proud to be a reputable data entry company and strive to become the best data entry company to provide top quality online data entry services with competitive prices, satisfying all customer needs. BPO- Business Process Outsourcing is very essential for every business.
Services BPO.MP provides:
- Data Digitization
- Data Entry and Data Processing
- Outsourcing for AI Companies
- Data Labeling
- Financial & Accounting Service
- Content Writing Service
- DTP Image Processing
- Translation & Interpretation
- Human Resource Service
For further information, please contact the Hotline: 0931 939 453 or email to: info@mpbpo.com.vn
